7 Comprehensive Template for Nonprofit Financial Policies & Procedures Use this as a template for your nonprofit organization's comprehensive financial policies and procedures The person(s) most knowledgeable about your NPO's financial management may be best suited for completing this document. April 2016 : J. of treasury management activities The Policy has not been prepared to cover other aspects of ptiki's operations, particularly transactional banking management, systems of internal control and financial management. The tender process will be that normally followed by the University, contained within its Financial Regulations and Procurement Policy. The following guidance and templates will be used by a procuring agency preparing a project deed for an availability public private partnership project. g8$uSn0* D)-6"US]2 ?|-XA>q Q2Cgcv+A"M"t3-1 The University will manage its exposure to fluctuations in interest rates with a view to containing its interest costs, or securing its interest revenues while maintaining the security of the invested funds. ' Use existing risk management frameworks and systems in the company, including risk terminology, risk measures (for example, Value At Risk - VaR) and policy templates (if they exist), to ensure policies are produced on a consistent basis across the company. We aim to embed the highest standards of professionalism and integrity in the treasury world, and act as its leading advocate. Cash handling policy. Edit document to meet the needs of the Financial Institution Gray boxes on this document indicate the Financial Institution should make a policy decision. Accordingly, it will ensure that staff involved in this are properly trained and fully aware of the Universitys Fraud Prevention Policy. "k In addition to credit ratings, relevant information from financial advisors and the media will be taken into consideration. Date of effect: 4), A starter guide to financial management in government, Financial reporting directions and guidance, Annual leave and long service leave arrangements, Standing Directions 2018 Under The Financial Management Act 1994, Planning, Budgeting and Financial Reporting Frameworks, Corporate planning and performance reporting requirements, Financial management annual compliance reports, Victorian risk management framework and insurance management policy, Machinery of government changes - VPS operating manual, Barwon Water Biosolids Management Project, Biosciences Research Centre Project (AgriBio), Fulham Correctional Centre Contract Extension Project, Ground Lease Model project (Public Housing Renewal Program - Package 1), Melbourne Exhibition Centre Expansion Project, Port Phillip Prison Contract Extension Project, Royal Melbourne Showgrounds Redevelopment, Partnerships Victoria - Excellence in public private partnerships, Investment lifecycle and high value high risk guidelines, Gateway key decision points, guidance and templates, Book an investment management standard facilitator, Applications of the investment management standard, Licence to use the investment management standard materials, Investment management facilitator training and accreditation, Legislation, policy and public construction, Ministerial Directions and Instructions for public construction procurement, Purpose of these Directions (Direction 1.1), Application of these Directions and the Instructions (Direction 1.3), Complying with International Agreements (Direction 2.1 and Instruction 2.1), Complying with International Agreements (Attachments 1 and 2 to Instruction 2.1), Tender preparation and planning (Direction 3.1 and Instruction 3.1), Competition and contestability (Direction and Instruction 3.2), Promoting efficiency in the tender process (Direction and Instruction 3.3), Tender Notices (Direction and Instruction 3.4), Tender Documentation (Direction and Instruction 3.6), Evaluation criteria (Direction and Instruction 3.7), Mandatory evaluation criteria for occupational health and safety management (Attachment 1 to Instruction 3.7), Mandatory evaluation criteria for industrial relations management (Attachment 2 Instruction 3.7), Probity requirements (Direction and Instruction 4.1), Managing probity in Public Construction Procurement (Direction and Instruction 4.2), Forward notices (Direction and Instruction 5.1), Publishing details of procurement undertaken (Direction and Instruction 5.2), Disclosure of contracts and variations to contracts (Attachment 1 to Instruction 5.2), Use of Registers and Supplier Panels (Direction and Instruction 6.1), Contracting requirements (Direction and Instruction 7.1), Contractual terms and conditions (Direction and Instruction 7.2), Compliance with policy requirements (Attachment 2 to Instruction 7.2), Debrief for tender participants (Direction and Instruction 8.1), Supplier performance and shared reporting regime (Direction and Instruction 8.2), Public Construction Procurement Committee (Direction 8.4), Standards for public construction (Direction and Instruction 9.1), Responsibilities of the Accountable Officer (Direction 10.1), Definitions for public construction procurement, Public Construction Procurement Committee, Practitioners Toolkit - Guidance for public construction procurement, Guiding principles (Public construction - Guidance 1.2), Application of the Directions and Instructions (Public construction - Guidance 1.3a), Defining public construction (Public construction - Guidance 1.3b), Exemptions (Public construction - Guidance 1.4), Tender preparation and planning (Public Construction Guidance 3.1), Competition and contestability (Public Construction Guidance 3.2.1), Limited Tenders (Public Construction Guidance 3.2.2), Promoting efficiency in the tender process (Public Construction Guidance 3.3), Tender Notices (Public Construction Guidance 3.4), Tender open times (Public Construction Guidance 3.5), Tender Documentation (Public Construction Guidance 3.6), Evaluation criteria (Public Construction Guidance 3.7), Probity apply public sector values (Public Construction Guidance 4.1.1), Probity treat tender participants fairly and equally (Public Construction Guidance 4.1.2), Probity maintain confidentiality of tender participants confidential information (Public Construction Guidance 4.1.3), Probity auditable, accountable and transparent tender and contract management processes (Public Construction Guidance 4.1.4), Probity identify and manage conflicts of interest (Public Construction Guidance 4.1.5a), Probity commitment from tender participants (Public Construction Guidance 4.1.5b), Managing probity in Public Construction Procurement (Public Construction Guidance 4.2), Forward notices (Public Construction Guidance 5.1), Publishing details of procurements undertaken (Public Construction Guidance 5.2), Use of Registers and Supplier Panels (Public Construction Guidance 6.1), Contracting requirements (Public Construction Guidance 7.1), Compliance with legislative and policy requirements (Public Construction Guidance 7.2.1), Non-Standard Commercial Arrangements (Public Construction Guidance 7.2.2), Debrief for tender participants (Public Construction Guidance 8.1), Supplier performance and shared reporting regime (Public Construction Guidance 8.2), Complaints (Public Construction Guidance 8.3), Responsibilities of the Accountable Officer (Public Construction Guidance 10.1), Delegation (Public Construction Guidance 10.2), Practitioners Toolkit Standard form contracts, Practitioners Toolkit Standard form contracts - Clause bank, Practitioners Toolkit - Tools and templates, Practitioners Toolkit - Fact sheets for public construction procurement, For suppliers - Engaging with government on construction projects, Asset management accountability framework, Bid cost reimbursement for major construction projects, Access the Construction Supplier Register, Access public list Construction Supplier Register, Login access to the Construction Supplier Register for departments, How to apply for pre-qualification onto the Construction Supplier Register, Applying for pre-qualification as a supplier of construction services, Applying for pre-qualification as a supplier of construction works, Applying for pre-qualification as a supplier of low value construction works, Construction Supplier Register categories for suppliers of construction services, Construction Supplier Register categories for suppliers of works, Conditions of pre-qualification to Construction Supplier Register, Eligibility criteria for pre-qualification on the Construction Supplier Register, Eligibility criteria for Construction Supplier Register sub-category Cladding rectification, Eligibility criteria for Construction Supplier Register category Low value works projects, Complaint management procedure Construction Supplier Register, Contact the Construction Supplier Register, Residential Cladding Rectification Register, Access the Residential Cladding Rectification Register, Applying for pre-qualification Residential Cladding Rectification Register, Residential Cladding Rectification Register categories for suppliers of construction services, Residential Cladding Rectification Register categories for suppliers of works, Conditions of pre-qualification to Residential Cladding Rectification Register, Eligibility criteria for Residential Cladding Rectification Register, Contact Residential Cladding Rectification Register, Automatic Mutual Recognition of Occupational Licensing, Community Support Fund financial overview 2019-20, Community Support Fund financial overview 2018-19, Community Support Fund financial overview 2017-18, Community Support Fund financial overview 2016-17, Community Support Fund financial overview 2015-16, Community Support Fund financial overview 2014-15, Information for Victorian departments and agencies, Inquiry into economic equity for Victorian women, Principles of Partnerships Addressing Disadvantage, Victorian Government Climate-related Risk Disclosure Statement, Victorian Public Service Enterprise Agreement 2020, Department of Treasury and Finance Victoria, Availability PPP PV Standard Project Deed - Guidance Notes, Template - Standard Form Project Deed - Social Infrastructure, Template - Standard Form Project Deed - Linear Infrastructure, Template - Schedule 5 - Change Compensation Principles Schedule (Social Infrastructure), Template - Schedule 5 - Change Compensation Principles Schedule (Linear Infrastructure), Template - Schedule 6 - Termination Payments Schedule, Template - Schedule 18 - Intellectual Property Schedule, Template - Schedule 23 - Augmentation Process Schedule, Invitation for Expressions of Interest - template, Request for Proposal - Volume 1 - Part A - template, Request for Proposal - Volume 1 - Part B - template, Request for Proposal - Interactive Tender Process Plan - Volume 1 Part A - Appendix D - template, National Guidelines for Infrastructure Project Delivery, Partnerships Victoria Requirements May 2013, Future direction for Victorian public private partnerships (PPP) - Request for public comment - 2012, Volume 3: Commercial Principles for Social Infrastructure, Volume 4: Public Sector Comparator Guidance, Volume 5: Discount Rate Methodology Guidance, Volume 7: Commercial Principles for Economic Infrastructure. All counterparties, with the exception of the Universitys main bankers, must have a minimum shortterm rating of F1 from Fitch, A1 from Standard & Poors or P1 from Moodys. 1. Business Budget Management Template Set. The Director of Finance will consider the utilisation of ESG (Environmental, Social and Governance) linked deposit accounts to align with the University values. Slide 1 of 5. Heriot-Watt University - Treasury Management Policy 2 Version 1.0 December 2015 HERIOT-WATT UNIVERSITY TREASURY MANAGEMENT POLICY CONTENT Section Page 1 Introduction 3 2 Risk Management 3 3 Decision Making and Analysis 6 4 Approved Instruments, Methods and Techniques 6 5 Organisation and Segregation of Responsibility 6 The University of Aberdeen acknowledges that effective treasury management will provide support Enter contract title, contract number, scope, coverage information, terms and conditions, deliverables, and payment information. Annual financial strategy for the next financial year. Appendix E: RESERVED endobj Lead the treasury month-end close process including the review and accurate recording of weekly cash activity to the general ledger. ACH Policy This document is intended as a sample only. The core principles the University will follow when investing money are: No treasury management activity is without risk and therefore defining the level of acceptable risk is essential. 1033 Massachusetts Avenue 4th Floor Cambridge, MA 02138 Tel: 617-496-0300 Fax: 617-496-8611 Purpose and Content G';/_:.:PSk/uL[DSF. Authorise the execution of transactions in accordance with loan covenants and University payment policy procedures. When creating a policy, there is some basic information that should be included. The University will monitor its loan covenant compliance on an ongoing basis appropriate to the risk. In order to give PIs improved information, Research Finance Services (RFS) will produce budgets in sterling on the basis of the exchange rate prevailing at the date RFS sets up a code for the project. It will further ensure, where feasible and necessary, that a spread of service providers is used to avoid over reliance on one or a small number of companies. The Director of Finance will have responsibility for the management of all other investments. The Director of Finance and the Director of RIS will report annually to Finance and Policy on the Universitys interests in spinout companies, associates and subsidiary companies. The Accounting and Management Template Library includes over 200 template files of policies, procedures, spreadsheet tools, and checklists. Share sensitive information only on official, secure websites. "wYU A "Ui*M/x *t( Any arrangements are subject to final review and approval by the Finance and Policy Committee as defined in the Schedule of Delegation. Fast Financial Internal Controls. The Finance Director will have the power to temporarily remove (and then to reinstate) any counterparty if any current issues should result in doubts over that counterpartys ability to repay funds. With the exception of Royal London Cash Management, no deposits should be committed for a period in excess of 12 months. The extent to which risk may be taken, reflecting the companys own attitude to risk, for example, the maximum amount and tenor of any deposit with a particular counterparty. The following is a sample policy to address the specifics of property management: Sample Property Management Policy Note that there are some grey areas related to whether and how a local government must seek US Treasury's approval for disposal of real property, equipment, or supplies over $5,000, and whether or not a local government will . The Director of Finance will review regularly the quality and cost of banking services and if deemed necessary will seek Finance and Policy Committees approval for a tender exercise in respect of these services. Appendix I: Advance Decision for Certification or Payment of a Voucher; and Relief of Liability for Accountable Officers Appendix A: SmartPay Card Organisation Liquidity Management Template 3. The University regards a prime objective of its treasury management activities to be the security of the principal sums it invests. ,L^$/@`3$Y$ l##Q?~ > Under this agreement the National PPP Working Group works co-operatively to improve the use of PPP projects by undertaking research and progressing PPP reform. The National PPP Policy and Guidelines include: See theNational Guidelines for Infrastructure Project Delivery. These can be either grants or contracts. 2), Financial Report (incorporating Quarterly Financial Report No. Treasury Management Roles & FunctionsTreasury Management SystemsThe Technology Futurre of Treasury %PDF-1.3 As the Universities main facility is a rolling credit facility the policy is to minimise this facility whilst maintaining sufficient funds are always available to meet any short term liquidity needs. Performance is monitored against the targets and benchmarks set out in the policy document. endobj In its research, AFP ultimately found that many . Freedom of Information Part II Information Statement, Statement 3: Freedom of information arrangements, Statement 5: Rules, policies and procedures, 2022 Victorian Economic and Fiscal Update, Victorias Economic Bulletin, Volume 6, No. w !1AQaq"2B #3Rbr Where external service providers are appointed with the responsibility for daytoday treasury matters the University will retain full responsibility for the safeguarding of its funds and setting the treasury strategy. Identify and recommend opportunities for improved practices. So long as the project is within budget at the point the final claim/invoice is prepared, any subsequent exchange rate movement up until the date the final payment is received will be dealt with centrally. Privacy Policy | Do Not Share My Personal Information | Disclaimer. 2 0 obj Clarification on credit rating requirements, Proposal to F&P Committee to cater for increasing Euro balances, Changes to reflect new Bank of Scotland revolving credit, Minor changes to reflect changes in structure, Minor change to counterparty limit for Royal Bank of, Changes to counterparty limits and addition of Natwest, Scottish Registered Charity, No. 1 0 obj % the prime criteria by which the effectiveness of its treasury management activities will be measured. This template can help you translate your operating budget into a detailed cash flow projection, including expense details over the course of a fiscal year. EU funded grants are received in advance of any work being done. A series of high-level process steps is outlined below for establishing departmental funds management controls within three main cash handling activities: Receiving Funds; Depositing Funds; and Accounting and Reconciliation Receiving Funds Determine who is authorized to receive funds, and ensure personnel are properly trained Cash management policies are strategies that make it possible to effectively control the process of collecting, disbursing and investing cash. Any remaining EUR cash held for the grant is offset by an equal and opposite balance of deferred income. Develop and support treasury policies, procedures and controls. Lead Inside the Organization. It will also ensure that the terms of their appointment and the methods by which their value will be assessed are properly agreed and documented, and subjected to regular review. Ensure the revolving credit facilities are operated within the limits agreed by the Finance and Policy Committee. The purpose of the Policy is to ensure that the treasury management practices of the enterprise recognize the fiduciary duty owed to members as stated in the CalPERS' Pension In 2004, AFP released the AFP Manual of Treasury Policies: Guidelines for Developing Effective Control, in response to requests from members for sample policies they could adopt for their organizations. *]|: 9$o1Vt[w u8/l(00Jo0Q)}c<>^EFhn.pmk(11_.CR|g.XH@0B;~8E qf4|# The Treasury Policies and Procedures Manual comes with ten easy-to-edit Microsoft Word document template files, available as a convenient downloadable file. This article recaps the key considerations when establishing treasury policy. TREASURY POLICY DOCUMENT APPROVED [DATE] 1. Where a fixed price has been set below FEC, the default position is that any positive currency movement will be used to offset the FEC shortfall. It is therefore committed to the principles of achieving value for money in treasury management, and to employing suitable comprehensive performance measurement techniques, within the context of effective risk management. At Financial Report Templates supported by Microsoft word, excel format or pdf file format, you can make an official financial statement for your company or group in a regular basis . We accelerate dreams that help change the world, A trusted partner to 700+ startups across the USA, See whos raving about our services for startups, How Burkland clients start smart and scale with confidence, Were looking for talented and driven professionals to join our team, An environment where you'll thrive, with benefits and perks youll love, Download the Sample Investment Policy (PDF). Procedures and controls to manage the risk should be put in place to provide an overall framework for decision-making by the treasury team. This will also ensure that claims are maximised in the event of positive movements. Cash flow projections will be prepared on a regular and timely basis, and the Finance Director will ensure these are adequate for the purposes of monitoring compliance with treasury management practice on liquidity risk management. (((((+5#u~aN& 6&j6jQqjO_ Hl,D%R] D (QE QE QE QE QE (((( For approved qualifications and training courses see Schedule D. The University recognises the potential value of employing external providers of treasury management services, in order to acquire access to specialist skills and resources. A positive cash flow is more money coming in than going out, and a negative cash flow is less money coming in than the business needs to cover outgoings. Appendix B: Traveler Checks This could be your director, the fiscal manager The list will be reviewed on an ongoing basis by the Director of Finance and at least annually by the Finance and Policy Committee. Accordingly, it will ensure that its counterparty lists and limits reflect a prudent attitude towards organisations with whom funds may be deposited. The Finance Policies and Procedures Manual Template from Bizmanualz comes with 36 prewritten procedures, 61 forms, 10 job descriptions, a sample CFO's manual, and a free Small Business Management Guide.Altogether, you get over 600 pages of content written by knowledgeable technical writers and reviewed by experienced CPA's. It will achieve this by the prudent use of its approved financing and investment instruments, methods and techniques, primarily to create stability and certainty of costs and revenues but at the same time retaining a sufficientdegree of flexibility to take advantage of unexpected, potentially advantageous changes in the level or structure of interest rates. The policy should be approved by the board, including date of approval and next review date. 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